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Post date: 30 December 2011
Job search results in: NY Government jobs, United States jobs, New York jobs, Legal jobs
The global law firm of K&L Gates LLP seeks an experienced Litigation Secretary for its New York City office. This position will be responsible for accurate completion of work assigned by multiple timekeepers, including word processing functions, filing, client billing, time entry, using telephone equipment to answer incoming calls and to place outgoing calls, coordinating meetings and conference room services, arranging travel, submitting expense reports, calendar maintenance and handling of daily mail. Also responsible for maintaining various information lists including client/matter identification numbers, lawyers’ contacts and marketing mailing list. Legal secretaries must also maintain positive contact with clients, lawyers and all support staff. They must observe confidentiality on all client matters and adhere to procedures and guidelines set by all departments of the Firm.
Responsibilities Include:
The daily makeup of tasks changes depending on attorney needs.
Completing all word processing projects including, but not limited to, memos, letters, charts, spreadsheets, Power Point presentations, check requests, File Opening Memos, briefs, pleadings, agreements, deeds, leases, tax returns, benefit plans, and other such documents specific to the timekeepers area of practice. Such work may be from hand written copy, Dictaphone, verbal dictation or edits on existing work product.
Accurate inputting of lawyer/paralegal time onto the accounting system
Proofreading of all work, which includes reading documents for content and context.
Preparing and maintaining client and office files and chronological daily letter and memo files. Maintaining up-to-date, orderly pleading indexes for legal documents. Updating of periodicals and loose leaf publications.
Answering and screening of routine telephone calls. Preparing appropriate telephone billing information by programming information into the telephone and by completing telephone expense reports. Providing backup telephone coverage for others in work area.
Duplicating documents, papers and other materials as needed.
Preparing client bills, maintaining billing files, working with Accounting Department to resolve billing problems and efficiently processing final billing statements and letters.
Performing other related duties required based upon the unique practice of the lawyer, such as, but not limited to, Department Head administrative work, practice development initiatives, and committee project work. In addition, a limited amount of secretarial work for personal matters of the lawyer is to be expected.
Requirements
The ideal candidate will have at least three years of legal secretarial, executive secretarial or secretarial administrative assistant experience (Previous experience with Elite and LegalKey is beneficial). Candidate will also have the ability to organize and prioritize workload and use own judgment in decision making on how to adequately and efficiently meet all deadlines. Ability to take the initiative in handling projects and anticipating what needs to be done. Interpersonal skills are essential to communicate effectively with a diverse group of clients, lawyers and staff and to provide information with courtesy and tact. Knowledge of Windows XP system and Microsoft Suite of applications is required; E-filing is required; Hummingbird DM (document management system) preferred. High school diploma or its equivalent required or Certificate or Degree from a Business School is preferred.
Location :
599 Lexington Avenue
New York, NY 10022
Job search results in: NY Government jobs, United States jobs, New York jobs, Legal jobs
The Legal Aid Society is seeking an individual to serve as the Administrator of its Pro Bono Program. The Pro Bono Program integrates law firms and attorneys in delivering volunteer services in the Civil, Criminal, and Juvenile Rights Practices, thereby augmenting legal assistance to many of Legal Aid's most vulnerable groups of clients. More than 3,000 volunteer lawyers and paralegals at approximately 70 law firms handled Legal Aid matters during the past year under supervision of Legal Aid’s professional staff.
The Pro Bono Administrator will be directly engaged in implementing core functions of the Pro Bono Program:
• Assigning Legal Aid cases to the network of participating law firms;
• Utilizing web-based services to inform law firms, lawyers, and the general public about Legal Aid’s pro bono activities, and to recruit and place volunteers at Legal Aid;
• Administering major pro bono events such as the CLE training program for volunteers;
• Publishing Pro Bono Newsletters and other public information materials relating to The Legal Aid Society’s partnership with the private bar;
• Preparing reports on Legal Aid’s pro bono quantitative accomplishments; and
• Supporting the creation of new pro bono projects and development of additional pro bono resources to help address unmet needs for legal counsel.
Requirements
• Serve as point person to receive case referrals from Legal Aid staff and circulate the matters to Legal Aid’s law firm network of pro bono liaisons and the private bar generally utilizing email, phone, websites, and other forms of transmittal;
• Serve as a point person for the Pro Bono Program to receive and respond to requests from the general public seeking pro bono lawyers, from lawyers seeking to volunteer their legal services, and from law firm pro bono coordinators inquiring about CLE credits, training programs, availability of circulated cases, and other administrative bono matters;
• Coordinate the Society’s Second Acts® pro bono project for retired and transitioning attorneys ;
• Maintain the Pro Bono Program’s case management system, monitor pro bono cases and projects, and assist with the preparation of reports for Legal Aid, auditors, funders, insurers, and the courts about the pro bono program;
• Design and layout pro bono materials including the Pro Bono Newsletter;
• Assist with the coordination of the Pro Bono Program’s events such as the annual Legal Aid Pro Bono Awards Ceremony, the annual CLE Pro BonoTraining Program , Advisory Board Meetings, co-hosting the Probono.net NYC Pro Bono Center website, and the awarding of CLE credits as a certified Pro Bono CLE Provider;
• Administrative support to the Pro Bono Director and Supervising Attorney in their collaboration with staff to increase the range of pro bono opportunities, in the creation of a Staff Advisory Council for Pro Bono, in adding pro bono projects at participating law firms, in expanding the base of law firm and corporate pro bono partners, and senior lawyers reaching or approaching retirement.
• Administrative support of Pro Bono Program’s participation on Legal Aid pro bono advisory boards and membership in external organizations that broaden pro bono outreach.
• Bachelor’s degree and professional experience that demonstrate excellent judgment and effective multi-tasking and problem solving abilities
• Excellent interpersonal, communication, and organizational skills
• Computer systems expertise, including excel proficiency
• Ability to work in a team setting
• Excellent writing skills
• Knowledge of legal terms valuable
Proficiency in Spanish and other languages desirable, but not required
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